Remote Working Model- Technology Tools Benefits
Employees are promoting remote working, with many Organizations are working hard to develop remote work policies. The flexibility offered by remote working is desirable,specially for millennial employees. They still want to spend money, spend time on their hobbies and talents and dedicate your time to them family. Employers enjoy the same benefits, but with additional benefits Advantages of in-house office facilities and lower rental costs large office spaces (Hunter, 2019).
For the promoting of the remote work environment, organization must be facilitated the technology tools for employees. From this article we will explained the what are the technology tools for those work environment need and as HR professional faces the problem related to this technology used
What are the technologies supported to promoting remote work
1. Virtual /Team Collaboration Tools : which have facilitated the real time communication and connectivity of teamwork rather than having limitation of the in person work model
Team collaboration platforms like Slack, Microsoft Teams, and Trello provide centralized hubs for remote working teams to collaborate and manage their projects. These platforms are offer features like channels, direct messaging, file sharing, task assignment, and progress tracking to ensure all team members are aligned and working toward a common goal. They are ensure the transparency, accountability, and efficient workflows, enabling teams to collaborate seamlessly from anywhere.
Features : Channels, direct messaging with members, file sharing, task assignments
Benefits : Having Transparency and accountability,streamlined workflow,organized project management.
2. Cloud-base project management Platform: That allowed the remote working team to collaborate on the their projects and tracking of the progress and manage the tasks efficiently.
Example of project management software like Asana, Monday.com, Basecamp, and Jira simplify remote project management and increase team productivity. These tools allow you to plan and organize tasks, set deadlines, assign responsibilities, track progress and maintain a clear overview of project timelines and deliverables. With features like Gantt charts, task dependencies, and customizable workflows, project management software able remote teams to work efficiently and stay organized.
With the help of these communication tools, remote collaboration is easier and more effective than ever. Real-time communication and project management enable remote teams to overcome geographical barriers and work together toward common goals, bridging the gap between remote and in-office work environments.
Features : Task planing, Deadline setting, project tasks tracking,
Benefits : Clear overview of the assigned tasks and its deadline, Effectively tasks allocation
3. Video Conferencing Technology : Which have made virtual meetings feel more comfortable and personal, bridging the gap between remote team and clients.
Video conferencing platforms like Zoom, Microsoft Teams, Skype and Google Meet have become essential for remote teams.Video calls allow to connect face-to-face with colleagues,clients,and stakeholders, fostering a sense of connection and communicating effectively.With features like screen sharing, breakout sessions, and chat capabilities, video conferencing tools provide a comprehensive solution for meetings, presentations, and group discussions.
Features : Communication is face to face, Chat Function , Screen sharing
Benefits : Enhance and centralized collaboration, Improved the communication, Effective meeting
4. Remote access facilities : That provide secure and convenient access to company resources and data from any location, ensuring remote worker productivity and connectivity.
Example for data storing facilities provide the tools as, Google drive,Dropbox, One Drive, BOX
5. Employee Feedback Survey tools : As remote working environment, organization should be ensure the employee wellbeing and their job satisfaction as well as employee engagement with improve the job satisfaction of the team. For that need to get the employer and employee feedback, for that task HR professionals need to select the what are the tools need to get feedback of the employees.
- CultureMonkey- Which is paid version, which is a powerful HR tool designed to measure and improve employee engagement across the entire lifecycle. It offers a comprehensive set of capabilities that able organizations to set, track and analyze engagement goals.
- SurveryMonkey - Which is also paid version, this is flexible for employee feedback survey tool that enables organizations to gather insights from remote employees. With its user-friendly interface and wide range of survey templates, it enables HR professionals to create customized surveys that fit the remote work experience.
- Officevibe - This tools is design for free and paid version which can use the employer. Which is design for improve the workplace culture and employee engagement in remote work place. From those provide the the feedback through survey and anonymous comments. This tool more concern about the communication, employee recognition, personal growth.
6. Time Management & Tasks Management Tools
Time and task management tools help to organize day, set priorities, and track progress. They often include features like to-do lists, calendars, and reminders to help you stay on top of your workload and complete tasks on time.
What are the benefits using remote work tools
Choosing the right remote working tools has many benefits and is necessary to maintain among remote or hybrid teams. (Dunavete , 2023)
Here are some of the benefits you can get from implementing the best remote working tools mentioned below (Santhosh (2023)
1. Keep your team connected : The goal of using remote work tools is to make employees who aren't in the office (and may even live across the country) feel like they're in the cubicle next to you. Remote working tools can keep your team connected, no matter how distributed they are.
2. Facilitates collaboration and project management: In addition to allowing team members to work from anywhere with an internet connection, remote working tools able better communication, management, and collaboration. When you have seamless integration and connectivity among your remote workforce, you can quickly host video calls and message each other in real time, allowing your team to easily connect with each other.
3. Better monitor employee performance: When your employees are working in various locations, it can be difficult to keep on their performance. Choosing the right remote working tools can improve your employee monitoring capabilities so you know who is doing a good job and who needs extra support. If you're interested in better tracking employee performance and productivity, you might also consider our picks of the best employee monitoring software.
4. Increased the productivity : Providing the suitable required tools for team members for the achieving the targets. This will lead the less time consuming and not disturb work projects.
5. Cost Saving : Business owners can save significantly on office space costs by working remotely, ultimately increasing their bottom line. Example, According to Bartram, blog People managing people," Sun microsystems identified saving of $68 million yearly in real estate cost while Dow chemical and Nortel saved over 30% on non rea estate cost.
Why are remote work tools important to HR Specialities
As HR Professional play the main role to manage the employees in the organization (TestGorilla Logo Blog, Undated)
1. Employee Engagement & Productivity
2. Compensation & Benefits
3. Employee Learning & Development activities
4. Ensuring the data security & Privacy
What are the challenges of HR professional faced ?
1. Effect the team members mental health
While remote working offers flexibility and convenience, it can also create mental health challenges that can significantly impact an individual's well-being and productivity.The main challenge is the sense of isolation and loneliness that remote workers may experience. Without the physical presence, casual office interactions of peers, individuals working remotely can often find themselves feelings of depression. To get rid of this challenge organization can provide in collaboration tools as mentioned above.
2. Technical & Hardware difficulties can occur.
Main issue can occur regarding the internet connection, when the team member working in a remote area/working place might be not having power failure during the important meeting, then it will be a problem to team members for that discussion. This is an example. As situation would place as in the recruitment , facilitating the training session for team which are doing during remotely.In the ever-evolving remote work environment, the right tools can become trusted,ensuring that you and your team’s productivity and job satisfaction.I have mentioned a range of remote working tools that help with communication, collaboration, project management, file sharing and time management, each playing a vital role in making remote working not only viable but thriving. Through this study have explained the what are the tools effectively use in remote working environment and how those tools having benefits. As a HR professional should be aware the tools implementing and getting more effective results to team.
As personal reflection of this blog is, what are ever the working pattern in the organization which have facilitated, employer should be ensure the employees having mental and physical health as well by achieving organization goals. To build an effective remote work team organization should be invested in those peoples as well as in the office team also. Because the organization should be equally treated to all members without favour and bias. Further the HR department should provide the training session, make and communicate the policies regarding the remote work pattern etc. Referring that employee and employer can choose the effective work pattern for both parties as required.
References
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Beautiful Blog! Remote working is gaining popularity among employees, particularly millennials, who value flexibility and time for hobbies and family. Organizations are working to develop remote work policies, offering in-house office facilities and lower rental costs. To promote remote work, organizations must facilitate technology tools for employees, such as virtual/team collaboration tools like Slack, Microsoft Teams, and Trello. These platforms facilitate real-time communication, connectivity, transparency, accountability, and efficient workflows, enabling seamless collaboration from anywhere........ Yes so interesting these factors!
ReplyDeleteYes Ameesha, most of organization have flexible arrangement of work patter for their employees. According to research by Morgan McKindley, " 92% of Irish employees are having strong preferences for Hybrid or Remote Work Model"
DeleteVery informative. By reading this article anyone can get the ideas of what are the technologies helps in remote working. By using such tools in a remote working model can maximize efficiency, collaboration, security, and productivity for remote teams while unlocking various benefits for organizations, such as cost savings, talent retention, and flexibility in workforce management.
ReplyDeleteAgree with you. Using of the technology tool for daily operation , its lead to the increase the efficiency of work and streamline of process.
DeleteAbsolutely, having the right tools in a remote work environment is crucial for maintaining productivity, collaboration, and job satisfaction. Informative article.
ReplyDeleteYes Arundathi, if the employer facilitated the technology tool for required work, it will lead to employee satisfaction & get the better outcome for organization.
DeleteVirtual collaboration platforms, cloud-based project management software, video conferencing technology, remote access facilities, employee feedback survey tools, and time management tools. These tools that your have discussed here , enhance communication, collaboration, and productivity in remote work environments, ultimately benefiting both employees and organizations specially in remote work model.
ReplyDeleteYes Shan, Using the effective tool for required job, it will employees are more engaged to do work in the work place.Currently most of employers or HR specialties using Virtual technology tool for their day to day operation. Eg: Recruitment : Using ZOOM
DeleteYour insightful exploration of remote working tools underscores their pivotal role in enhancing productivity and job satisfaction in today's dynamic work landscape. As noted by Wang and Hsu (2020), effective utilization of communication, collaboration, and project management tools is crucial for remote teams to thrive
ReplyDeleteAgree with you point chamara. According to the employers requirement can use the tools,
DeleteExample: Zoom- Virtual meetings/ Slack- Communication / Monday.com- Project management / Test Gorilla- Remote hiring (Test Gorilla Logo Blog, Undated)
This article explores growing trend of remote work, and its benefits and the technology tools that facilitate its implementation. The comprehensive overview of the technology tools essential for promoting remote work, extending from virtual collaboration platforms to project management software and video conferencing technologies. It highlights the features and benefits of each tool, emphasizing their role in enhancing communication, collaboration, and productivity among remote teams.
ReplyDeleteOverall, the article offers valuable insights into the remote work landscape and the technological solutions that drive its success.
Agree Wasula. One of the top benefits of remote work software is that it has improved the efficiency of remote work while also delivering many of the perks of working in a physical office. For example, remote tech tools like Zoom enable both collaboration and socialization. (Test Gorilla Logo Blog, Undated)
DeleteIn today's fast-paced digital landscape, remote working has become more than just a trend—it's a necessity for many organizations looking to adapt and thrive. One of the key drivers behind the success of remote work is the wide array of technology tools available to facilitate seamless collaboration and productivity across distributed teams.
ReplyDeleteYes Nilakshi, i agree with your point and thanks for valuable comment
DeleteInformative blog. Implementing a successful remote working model relies heavily on leveraging appropriate technology tools that facilitate communication, collaboration, project management, and overall productivity.
ReplyDeleteYes Hayni, remote work, hybrid work model employees also using these technology tool for their work.
DeleteThanks Hayani for comment and points for references.
DeleteNice , yah leveraging CultureMonkey, HR can play a more proactive role in shaping a positive and engaging work environment, leading to a more productive and satisfied workforce.
ReplyDeleteAgree with your point dilshad,Employee engagement survey tools are designed to help organizations gain insight into what motivates their employees, identify areas of improvement, and create an work environment where employees feel valued, heard, and supported.(Santhosh Blog ,2023)
DeleteInformative and useful. The implementation of successful remote working models can be a challenge but if the HR professionals are trained to align the work with the technology then the task will not be uphill as mentioned.
ReplyDeleteYes Ashan, but the some of certain technical issues are beyond HR team control. For an example , while the company provides UPS for power outages, there are cases where even these solutions may not work as expected.
DeleteIn a remote work setting, it is essential to have effective communication channels with the team. Therefore, it is necessary to invest in tools that will enable seamless team communication. last two points are mainly benefit of to the organization to check their direction to see if the Hybrid model is working or not inline with organization overall goals and objectives.
ReplyDeleteYes Sudesh, As someone who values personal well-being, I believe implementing a Hybrid work model would benefit both the organization and its employees, ensuring their wellness is prioritized
DeleteHaving the right tools in a remote work environment enhances communication, collaboration, productivity, flexibility, time management, access to information, cost savings, scalability, employee satisfaction, and disaster preparedness. Investing in remote work tools is essential for businesses looking to thrive in an increasingly remote and digital world. Highly informative article for tomorrow's world.
ReplyDeleteYes Sudheera, Above mentioned factors effect for the employee wellbeing and organization getting better outcome.
DeleteNice Article, Remote work is the practice of employees doing their jobs from a location other than a central office operated by the employer. Such locations could include an employee's home, a co-working or other shared space, a private office, or any other place outside of the traditional corporate office building or campus.
ReplyDeleteYes Praksh, Most of the companies have given the flexibility to work for their employees to either home or workplace, while travelling of any mode. Which should having mutual understanding of the company value and policies as per communicated.
Delete